Architectural review, done online
HOA architectural review software
Move ARC requests off paper and email. Homeowners submit projects with photos, your board votes and issues decision letters, and an AI checks every request against your own CC&Rs. A built-in deadline tracker makes an accidental auto-approval impossible.
The AI advises; your board always decides.
From request to decision — without the back-and-forth
Homeowner submits online
A public form (or the resident portal) captures the project, the property, and photos — no more paper packets or lost email attachments.
AI pre-flight check
Before the board meets, an AI reads the request against your uploaded CC&Rs and architectural guidelines and flags likely conflicts and missing info — as advisory context, not a decision.
Board reviews & votes
Members vote online, add conditions of approval, and see precedent from past decisions. An approval-threshold check keeps the vote consistent with your bylaws.
Decision letter + deadline safety
A branded decision letter is generated automatically. A visible countdown tracks the statutory response window so a request is never accidentally auto-approved by inaction.
Built for the way ARC actually goes wrong
- Missed deadlines → accidental auto-approvals. A visible per-request countdown in your HOA’s time zone keeps the board ahead of statutory response windows.
- Inconsistent decisions. Precedent from past requests is one click away, so similar projects get treated alike.
- Lost paperwork. Every submission, photo, vote, condition, and letter lives on one record — searchable forever.
- Disputes over conditions. Conditions of approval are tracked, and a completion step lets the board verify the finished project matches what was approved.
- Slow volunteer turnaround. The AI pre-flight does the first read, so board members walk into the vote already briefed.
Frequently asked questions
- What is HOA architectural review software?
- It is software that runs an HOA’s architectural review committee (ARC) process online — homeowners submit improvement requests, the board reviews and votes, and the association issues a decision. HOA ARC adds an AI pre-flight check against your own governing documents and a deadline tracker that prevents accidental auto-approvals.
- Does the AI approve or deny requests?
- No. The board always makes the decision. The AI only reads the request against your CC&Rs and surfaces likely issues, relevant rules, and missing information as advisory context before the board votes. Every AI summary is clearly labeled as guidance, not a determination.
- How does the auto-approval deadline tracker work?
- Many states deem an architectural request automatically approved if the board does not respond within a set number of days. HOA ARC calculates that deadline for each request in your HOA’s time zone and shows a visible countdown, so the board acts in time and an accidental auto-approval becomes impossible.
- Can homeowners submit requests without an account?
- Yes. Each HOA gets a public submission link (and QR code) homeowners can use without logging in. Residents who do use the portal get their full request history and status updates in one place.
Give your ARC process a deadline it can’t miss
Start free and run your next architectural request through HOA ARC.
No credit card required · set up your HOA in under 2 minutes.