The all-in-one platform for self-managed HOAs
Run your whole HOA
in one modern place.
Architectural review, dues, voting, violations, maintenance, amenities, and a resident portal — one app, one login, one flat price. With an AI that checks requests against your own rules and a deadline tracker that makes an accidental auto-approval impossible.
No credit card. Set up your HOA in under 2 minutes.
The hidden risk
Miss the response deadline,
and the request approves itself.
Most state HOA statutes say the same thing: if the board doesn't respond within 30 to 45 days, the homeowner's architectural request is automatically approved by law. Once that happens, the board can't undo it — even if the proposed work violates the covenants.
Boards lose this all the time because tracking is manual: an email thread, a Google Sheet, a folder somewhere. HOA ARC is built to make it impossible to miss.
What sets HOA ARC apart
The AI pre-flight check.
Trained on your HOA's past decisions and governing documents — not the internet. Cuts the back-and-forth that drains every committee.
For the homeowner
As they write the request, the AI reads their HOA's CC&Rs and past decisions, then shows them what the board will probably ask before they hit Submit.
- “Likely to be approved” / “Needs more detail”
- Specific missing fields (color, materials, dimensions)
- Common conditions the board attaches to similar approvals
- Citations to actual past decisions at this HOA
For the board
Open a request, see the same AI engine summarize how the board has handled similar cases. Consistency by default — no more “Bob got approved but I'm being denied.”
- “You've decided 4 similar vinyl-fence requests: 3 approved, 1 conditional”
- Most common conditions you typically attach
- One-click jump to each precedent
- Approval-threshold pre-warn: catches “needs unanimous, only 3 of 5 approved” before the vote
AI photo review
Solo planPaying HOAs also get AI photo analysis: the model reviews uploaded photos and flags genuine problems before the board ever sees them — blurry images, wrong subject, missing context. Never makes aesthetic judgments. Included on any paid plan; the text-based pre-flight check above stays free during your trial.
Every AI output is a preview, not a decision — the board always has final authority and full editorial control. Your data is never used to train external models.
How it works
From submission all the way through to a built, verified project.
Most ARC tools stop at “decision issued.” We track the full lifecycle — including revisions, conditions, and final inspection.
Homeowner submits — with AI guidance
They open your public link, fill in the project, attach photos. The AI flags missing details before submission. Email + SMS confirm receipt with a private status link.
Board reviews with precedent at hand
Your committee sees how similar past requests were decided, votes asynchronously, and threads comments. The deadline countdown is always visible — graduated alerts at 7, 3, and 1 day.
Decision letter goes out automatically
One click issues the official decision. A PDF letter with your HOA's letterhead and signature block is generated, emailed, and archived in an immutable audit log.
Tracked to completion — and back if needed
Conditional approvals get a per-item checklist. Homeowners report completion with photos. Boards verify or flag non-conforming work. Revisions stay linked to their parent — every version, in one chain.
Features
Everything to run your HOA — in one place.
Architectural review is where we started. Now it's a full operating system for self-managed boards — dues, voting, violations, maintenance, amenities, and a resident portal, every one included in your plan.
Architectural review
The core: homeowners submit, the board votes async, and an auto-generated PDF decision letter goes out on your letterhead. Conditional-approval checklists and completion-photo verification close the loop most tools drop.
AI pre-flight + precedent search
Trained on your HOA's own governing docs and past decisions. Helps homeowners submit complete requests and keeps boards consistent across years of rulings.
Dues & online payments
Assessments, AR aging, and one-click online payment by card or ACH through Stripe — with autopay, receipts, and refunds. Homeowners pay from their portal; you stop chasing checks.
E-voting & elections
Run board elections and member votes online. Eligibility control, one ballot per household, live tallies, and certified results with a permanent record.
Violations & enforcement
Log a violation, send the notice, escalate, and resolve — with photo evidence and a clean timeline. Homeowners see the issues on their own property, never their neighbors’.
Maintenance & work orders
Residents report issues with photos; the board triages, assigns a vendor, and tracks each ticket to done. Nothing falls through the cracks of a group text.
Amenity reservations
Pool, clubhouse, and common-area booking with a shared calendar, capacity limits, and blackout dates. Residents reserve in seconds; the board sets the rules.
A real resident portal
One branded home for owners: their requests, documents, announcements, the board roster, dues, ballots, and amenities — exactly where incumbents treat residents as an afterthought.
Documents, minutes & disclosures
Publish CC&Rs, bylaws, and meeting minutes to residents, and sell resale-disclosure packets online. Your governing library, always current.
Deadline alarms — your insurance policy
Email + SMS at 7, 3, and 1 day before an architectural request would auto-approve. Sent to every board member, in your HOA's timezone. Never lose a request to the clock again.
QuickBooks Online sync
Push properties, vendors, and dues invoices straight to QuickBooks — your bookkeeping stays in sync without double entry.
Immutable audit trail
Every submission, vote, payment, notice, and decision is logged in a tamper-proof record enforced at the database level — your evidence file in any dispute.
For boards
Less reading, fewer surprises.
- Inbox prioritized by urgency, not arrival order
- Pre-flight check tells you when a request is incomplete before you start
- Precedent search keeps you consistent across years
- Audit log is your dispute-resolution evidence file
- SMS + email alerts so deadlines can't sneak past you
For homeowners
No login, no apps, no waiting in the dark.
- Public submission form — open the link and start typing
- AI tells you what the board will likely ask before you submit
- SMS confirmation as soon as you hit Submit
- Private status link with the decision letter when it's issued
- Email replies go to your HOA's real notice address
For your residents
A real portal — not just a status link.
Every HOA on HOA ARC gets a branded resident portal athoa-arc.com/portal/your-hoa. Homeowners sign in with their email (no password) and see every request they've ever submitted, message the board directly, read announcements, and manage their SMS preferences — all in one place.
- Submit a request → it appears in the resident's portal immediately.
- Board posts an announcement → residents see it the next time they sign in.
- Resident replies on their request → the board gets an email + the comment lands in their inbox.
Resident view
Fence — submitted last week
Under review
Decision due in 6 days
Solar panels — submitted last month
Approved
Decision letter ready
Paint color — submitted 6 weeks ago
Conditional
“Approved if matches existing trim”
Pricing
Simple, flat pricing. No per-door fees.
One predictable price for your whole HOA — every feature included, no per-seat or per-unit add-ons. Pay monthly or save with annual.
Solo
Up to 25 units
or $390/yr — 2 months free
- ✓Everything included — no feature gating
- ✓Architectural review + AI pre-flight
- ✓Dues, e-voting, violations, maintenance
- ✓Resident portal
Growth
26–100 units
or $790/yr — 2 months free
- ✓Everything in Solo
- ✓Sized for 26–100 units
- ✓Priority email support
Community
101–250 units
or $1290/yr — 2 months free
- ✓Everything in Growth
- ✓Sized for 101–250 units
- ✓Onboarding assistance
30-day free trial on every plan — no card required. Cancel anytime.
FAQ
Common questions
How does the AI pre-flight check work?＋
When a homeowner is writing a request, the AI reads your HOA's CC&Rs (a PDF you upload once) and the most-similar past decisions, then writes a short preview: likely outcome, what's missing from the description, conditions the board commonly attaches. It's advisory only — your board has final authority on every decision. Your data is never sent for training. Everything cites the actual source from your archive, and we strip any citation the model invents.
Do we need to upload anything for the AI to work?＋
No. It starts working from day one on basic completeness checks ('did the homeowner mention dimensions?'). It gets sharper as you upload your CC&Rs and as you build a history of decided requests — or you can bulk-import your spreadsheet of past decisions via the CSV importer and have full precedent from the first submission.
Do homeowners need to create an account?＋
No. They submit through a public link unique to your HOA and get a private status URL they can check anytime. Status updates also come via email and SMS.
What happens when the auto-approval deadline passes?＋
HOA ARC marks the request as auto-approved by statute, generates the official letter, emails the homeowner, and writes the entire chain to the audit log — including the fact that the board did not respond in time. You always know exactly what happened and when.
How is the audit log protected?＋
Once a row is written to the audit log, it cannot be updated or deleted — not by the app, not by a developer, not by a database admin without explicitly granting themselves the permission first. This is enforced at the database level (a Postgres GRANT/REVOKE policy), which is what makes it defensible in a legal dispute.
Can we customize the response deadline and approval threshold?＋
Yes — set the deadline window (most states require 30 or 45 days), the approval threshold (admin-only, majority, or unanimous), and your custom letterhead/signature block in Settings. The threshold is enforced before the decide button fires.
We're a management company managing multiple HOAs. Can we use one account?＋
Yes. One sign-in can hold roles across multiple HOAs and switch in one click. Each HOA has its own settings, members, billing, and audit log.
Can we import past decisions?＋
Yes. There's a built-in CSV importer at Settings → Import. It validates each row, lets you preview before committing, and immediately indexes the imported decisions into the AI precedent search.
How does pricing scale with our size?＋
Flat pricing by community size — no per-door fees: Solo for up to 25 units, Growth for 26–100, and Community for 101–250. Over 250 units, or a multi-association portfolio, just reach out and we’ll tailor a plan. Every plan includes every feature.
What about mobile?＋
The web app is fully usable on phones today — committee members can vote and comment from the couch. A native iOS and Android app is on the roadmap after we reach 20 paying HOAs.
Get in touch
Questions about onboarding your HOA, pricing, or migrating from spreadsheets? Drop us a note — replies come from a real human, usually within a day.